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PROMOTION OF ACCESS TO INFORMATION ACT NO 2 OF 2000 (PAIA) [SECTION 51 MANUAL]

Updated June 20, 2023

  1. COMPANY DETAILS
    1. Registered Entity: Design Bespeak (Pty) Ltd, Reg no. 2023/557241/07
    2. Business Address: 207 Nixon Street, Nieuw Muckleneuk, Pretoria, 0181, South Africa
    3. Postal Address: 207 Nixon Street, Nieuw Muckleneuk, Pretoria, 0181, South Africa
    4. E-mail: [email protected]
    5. Website: www.designbespeak.com
  2. PURPOSE OF THIS MANUAL
    1. The Promotion of Access to Information Act 2000 (PAIA) confirms the right to access of information. PAIA Section 51 states that private bodies should allow a person to be able to obtain access of information which are held by the private body. The Protection of Personal Information Act 2013 (POPIA) states that information may be requested by a data subject to determine the information the Company holds regarding the data subject. This manual provides the details to request such information. This PAIA Manual is available on the Company’s website www.designbespeak.com
  3. RECORDS
      Copies of records held in accordance with the requirements of the following legislation (if and where applicable to our business) are available on request:
      1. Basic Conditions of Employment Act
      2. Companies Act
      3. Compensation for Occupational Injuries and Health Diseases Act
      4. Copyright Act
      5. Electronic Communications and Transactions Act
      6. Employment Equity Act
      7. Financial Regulations
      8. Income Tax Act
      9. Insolvency Act
      10. Insurance Act
      11. Labour Relations Act
      12. Long Term Insurance Act
      13. National Credit Act
      14. National Health Act
      15. Occupational Health & Safety Act
      16. Pension Funds Act
      17. South African Revenue Services Act
      18. Short Term Insurance Act
      19. Skills Development Levies Act
      20. Skills Development Act
      21. Trade Marks Act
      22. The Constitution of the Republic of South Africa
      23. Unemployment Contributions Act
      24. Unemployment Insurance Act
      25. Value Added Tax Act
      26. Any amendments or substitutions to the legislation mentioned above
      27. Any other legislation which may be applicable regarding the business operations
  4. REQUEST TO ACCESS INFORMATION
    1. Any request regarding access to records in terms of PAIA, should be made as follows: As per attached request Form C, in Annexure A, to be completed in writing and addressed to:
      DESIGN BESPEAK (PTY) LTD
      Attention: The Information Officer
      E-mail: [email protected]
    2. The requester may act in the following capacity/ies:
      1. i) Request information about itself (being the data subject); or
      2. ii) request information as an authorised representative on behalf of another data subject; or
      3. iii) being a third party requesting information about another data subject; or
      4. iv) a public body requesting information which relates to public interest.
    3. The requester must submit proof of the capacity in which the request is being made. The requester must identify the right that he or she is seeking to exercise or protect and provide an explanation of why the requested record is required for the exercise or protection of such right. The requester must provide sufficient detail on the request form to enable the Company to process the request. The requester should also indicate what form of access is required.
    4. The Company shall upon receipt of the request, evaluate same and make a decision in accordance with the provisions of PAIA and POPIA, on whether to grant the request or not and notify the requester of the decision.
    5. Any access to records to be provided by the Company, shall be subject to the prescribed fee(s) as determined by PAIA Regulations, payable by the requester (if any), before processing the request.
  5. CATEGORIES OF RECORDS
    1. The following categories of records are held by the Company:
      1. Business Registration records
      2. Communication and Marketing records
      3. Financial and Accounting records
      4. Health and Safety records
      5. Human Resource records
      6. Information Technology records
      7. Training and Development records
  6. GOVERNING AUTHORITIES
    1. South African Human Rights Commission:
      Enquiries regarding the PAIA guide may be directed to the South African Human Rights Commission
      Postal address: Private Bag 2700, Houghton, 2041
      Telephone: (011) 484-8300
      Website: www.sahrc.org.za
      E-mail: [email protected]
    2. The South African Information Regulator:
      The South African Information Regulator has been established to monitor and enforce compliance by public bodies in terms of the provisions of POPIA. Enquiries and complaints regarding the protection of personal information may be directed to the Information Regulator.
      Address: JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2017
      Website: www.inforegulator.org.za
      Complaints: [email protected]
      Enquiries: www.justice.gov.za